How To Write A Leave Application For School, College & Office

How to write a Leave Application

Written by Pareeshti Rao

It all started with an impulsive urge to befriend Enid Blyton and be a part of the famous five! Writing since then has been my magic wand and I've used it to sprinkle words like fairy dust and express myself thereat.

July 29, 2021

Leave applications are always useful whether you are in school, college, or working in an office. There may be medical crises, important events that you must attend, or you may simply want to take a vacation from time to time. How are you going to persuade the management to give you time off? Because your leave application letter will be the ticket, investing time and care into how you phrase it will make a difference. Check out this article for some simple guidelines on how to write a leave application for school, college, and office.

What Is A Leave Application?


A leave application is the means through which you formally notify your office management or school administration of your absence. Whether you are in school, college, or the workplace, the structure, specifics, and elements of the application may differ. Understanding how to write a leave application will be much more useful during your professional journey when you may have to take a day off from work.

How to write a Leave Application

What Are The Types Of Leave Application?


The types of leave applications you submit will be determined mostly by your reasons. The following are some examples of widely used forms:

  • Medical leave application
  • Casual leave application
  • Annual leave
  • Study break
  • Vacations
  • Short Trip
  • Urgent work
  • Maternity/Paternity Leave
  • Half-Day Leave
  • One-Day Leave

Major Elements Of A Leave Application 


Before checking out our tips on how to write a leave application, let’s take a look at the basic elements your letter should include:

  • Salutation
  • Subject/Purpose
  • Body of Content (Must Include: Reason for the Leave, Prospective Dates, Work Plan/Delegation)
  • Contact
  • Name of the Sender/Signature

Reasons


A crucial part of the application is mentioning the reasons for absence. Some of the most common reasons for requesting an application for leave of absence are as follows:

  • Health-related issues such as sick leave, leave for surgery, etc.
  • Maternity leave
  • Family emergency
  • Going out of the city
  • Personal reasons

Format Of A Leave Application


When you’re looking at how to write a leave application, make sure you follow a format regardless of whether you’re at school, college, or office. Keep in mind that a formal tone is required, and the format is necessary to add to the formal tonality.

To,
Name of the Principal/Dean/Employer

Designation
Address (in one line)
(leave a blank space)

Date
(leave a blank space)

From,
Your Name
Designation

Address (in one line)
(leave a blank space)

Subject:



Letter Body

Thanking you,
Yours faithfully

Signature


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How To Write A Leave Application For School/College


It should be authentic, concise, and should contain appropriate justifications for your absence. It is critical to provide dates, days, and length to ensure that the entire process is transparent. Here’s an example of a school application:

To,
The Principal/Dean
XYZ School
New Delhi

29 July 2021

Subject: Leave Application to Participate in an Inter-State Football Tournament

Respected Ma’am,
I am Bitan Ganguly, a student of (class/department), Roll Number-35. I have participated in an inter-state football tournament happening from 5th August – 11th August 2021 in Ambala. Due to this important event, I will be travelling to Ambala on 4th August and will be back on 12th August 2021.  I request you to grant my leave of 7 days. I assure you that my studies will not be hampered by this. I will ensure that all my work is complete. Hoping you consider my plea, and looking forward to a positive response.

Thank you,

Yours truly,
Bitan Ganguly

How To Write A Leave Application For Office


To create an official leave application, simply write your manager’s name on the top left side, followed by your name and position. Then, begin the topic and main body with “This is to bring to your kind notice” or “This is to notify you that,” and then explain why you are taking time off from work. Here’s one way you can do this:


To,

Name of the Employer/Recipient

Company Name

Subject: Leave Application 

Sir/Ma’am,

This is to bring to your notice that ______ (add a personal reason for leave letter such as my brother is getting married on ____) and I would be on leave from ______ to _______. I have briefed the team about this and allocated the work accordingly. In case of emergency, you can contact me but it won’t be possible for me to come to the office. I would be obliged if you accept my leave application.

Thank you,

Regards

Name

Tips To Write A Leave Application

  • Use a formal tone while explaining the reason for taking a leave.
  • Write in simple language without using jargon.
  • Construct your sentences well using good vocabulary.
  • Proofread the application before sending it.
  • Keep it to the point.
  • If you are sending this application as a third person, then specify the relationship.

Thank you for reading this blog on How To Write A Leave Application. If you’d like to read more, here are some blogs that might be of interest to you:

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